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How to Negotiate Pricing with Your Commercial Cleaner: A Guide for Clients

In the bustling realm of business, the cleanliness and upkeep of commercial spaces play a crucial role in making lasting impressions. But like all services, getting the best value for the investment is paramount. If you're planning to hire or renew a contract with a commercial cleaning company and want to strike the best deal, here’s a step-by-step guide to sharpen your negotiation skills.

1. Understand the Market

  • Research: Start by getting quotes from multiple cleaning companies to understand the prevailing market rate.

  • Services vs. Price: Cheaper isn’t always better. Compare the range of services offered by different companies against their prices to ascertain value.

2. Be Clear About Your Needs

  • Assess Your Space: Know the square footage, type of rooms/spaces (e.g., restrooms, kitchenettes, conference rooms), and specific cleaning requirements.

  • Frequency of Cleaning: Determine if you need daily, weekly, or bi-weekly services. Often, more frequent services can lead to lower per-visit costs.

3. Bundle Services

  • Holistic Packages: Some companies may offer packages that combine several services, such as carpet cleaning, window cleaning, and regular janitorial work, at a discounted rate.

  • Custom Bundles: If a company doesn’t offer packages, propose a custom bundle of services you need.

4. Commitment Can Lead to Discounts

  • Long-term Contracts: If you commit to a longer-term, some companies might offer discounted rates. However, ensure there's a clause to exit if their services aren’t satisfactory.

  • Referral Programs: See if the company offers discounts for referring other businesses.

5. Seek Transparency

  • Itemized Quote: Request a detailed breakdown of costs. This not only helps understand what you’re being charged for but can also be areas to focus on for negotiation.

  • Hidden Fees: Ensure there are no hidden charges or unclear terms that might result in extra costs later.

6. Opt for Off-Peak Hours

  • Flexible Scheduling: If your business can accommodate cleaning services during off-peak hours, some companies might offer lower rates for these times.

7. Review Supplies & Equipment Costs

  • Company Supplies vs. Yours: Some companies may charge less if you provide certain cleaning supplies or equipment.

  • Eco-friendly Products: If you're not bound to using eco-friendly products, opting for traditional cleaners might be cheaper. Conversely, if you prioritize green cleaning, ensure the cost aligns with the market rate.

8. Open a Dialogue

  • Share Budget Constraints: If you have a strict budget, communicate it upfront. Companies might offer solutions or customize their services to fit within it.

  • Feedback is Currency: Offer to provide regular feedback or even a testimonial if their services prove satisfactory. This could be a non-monetary way to get a better rate.

9. Review Contracts Carefully

Before signing on the dotted line, make sure everything discussed is in writing, from the services provided to the agreed-upon price.


Negotiating with a commercial cleaner is a blend of research, communication, and understanding value over cost. Remember, the aim is to achieve a clean, healthy work environment that boosts productivity and makes lasting impressions, all while ensuring you get the best bang for your buck. Happy negotiating!

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